Archive for the ‘Editing’ Category

Semi-collected thoughts on editing

Thursday, July 29th, 2010

I’ve been thinking a lot about editing lately, as a conversation started by smart people continues to rattle around in my brain. My own experience as an editor has run the gamut from “pinch me, I’m dreaming” collaborations to “what have I gotten myself into?” moments. One thing I’ve learned is that being an editor requires a dedication to educating people about what you do and why it matters.

If you ask someone what an editor does, you’ll hear words like grammar, flow, style, accuracy, spelling, and tone, among others. Editors strive for perfection from behind the scenes, and if you are great at what you do, you are invisible.

No one will look at an edited article and think, I am certain that, once upon a time, there was a double quote where there should have been a single, and a wise person fixed the issue for my benefit. But if you let a “their” slip through in the place of a “there,” you are a complete moron.
— “What It’s Really Like to be a Copy Editor

But editors are more than real-life spellcheckers and grammar police — real editors ship:

These are people who are good at process. They think about calendars, schedules, checklists, and get freaked out when schedules slip. Their jobs are to aggregate information, parse it, restructure it, and make sure it meets standards. They are basically QA for language and meaning.

This is only a small snippet from an article by Paul Ford that I consider a must-read for both editors and non-editors — the former because it offers language for explaining the many facets of the role, and the latter because it speaks to how important an editor is to the content process.

But sometimes words aren’t enough. How can something like editing be conveyed in a way that syncs with conventional performance (aka value) measurement tools? Enter a survey by Writing for Digital that sought to answer that very question. The result: when it comes to web copy, “well edited pages do 30 percent better than unedited pages.” That is a huge margin that quantifies an editor’s skills in a way that companies can understand.

Yet even when I explain how editing is a part of the larger process, or that well-edited content ties in to the overall perception of a company’s brand, there are times I feel it is still seen as a skill that anyone can do with limited time, resources, and reward. I don’t think this is a unique battle; I think it’s the same one that designers are fighting when it comes to spec work or clients who expect quality but cheap design. So why does the devaluation continue?

Earlier this year, The Washington Post addressed an increase in errors in its copy, citing reduced staff and the changing duties of editors in regards to the online space. This is just one example of content suffering, and Alexis Madrigal, senior editor and lead technology writer for The Atlantic, suggests that letting the quality of content hit rock bottom is the only way editing can make a comeback:

We take good roads for granted in the US; our highway system just works, so you start to think of it almost as geology, almost immutable and close to eternal. But if you take a drive on the backroads of the Yucatan, the forest encroaches, large potholes appear out of nowhere, and the signage is indecipherable, regardless of your level of Spanish.

The Internet can feel like a jungle, and journalists are in the business of providing paths through the territory. Writers might blaze the trails, but editors maintain the roads. The vines are creeping and the potholes are growing. And maybe letting the road deteriorate is really the only way to make audiences and media companies realize the value of those whose names do not appear underneath the headline.

Maybe Madrigal is right. Maybe it will take more bad “roads” before people start to value editors again. But to not fight the perception that editors are expendable would be a mistake requiring more than red ink to correct.

Yahoo! adds style to writing for the web

Wednesday, July 7th, 2010

Web site or website? Email or e-mail? Debates over web style are common for writers and editors who work with online copy, but have to rely on style guides that focus mainly on print publishing. But that changed last week when Yahoo! announced a style guide dedicated entirely to writing for the web.

yahoo-styleAlong with grammar and punctuation, The Yahoo! Style Guide: The Ultimate Sourcebook for Writing, Editing, And Creating Content For The Digital World covers a range of web-specific topics such as:

  • Effective writing and editing for an online audience
  • Techniques for streamlining copy
  • Basic Web codes
  • Internet law
  • Search engine optimization

If you’re writing or editing for an online audience, this “Strunk and White for the online world” is a valuable resource to add to your arsenal. The guide is now available in both print and digital versions, plus book extracts, additional resources, and an “Ask an Editor” feature can be found online.

Guest blog: Little Black Dash

Monday, February 22nd, 2010

beyondwords would like to welcome today’s guest blog author, Rebecca Butcher. Rebecca is a recent graduate of Michigan State University and a new resident of New York. She is the editor of everything from your paragraphs to a generation’s array of emotions and enjoys every second of it. Drawing parallels without drawing conclusions is her second favorite activity. You can contact her, tweet her, and even facebook her with your thoughts in general — communication is what she’s all about.


I’ve used and abused em dashes since high school. Every theme paper I wrote was peppered with dashes, and I began to view the illustrious em dash as pepper-punctuation to spice up my otherwise formulaic essay. I had a teacher ask why I chose to use em dashes instead of the more frequently abused comma, but my only reason was that I liked them—they seemed to fit in with my sentences well. Punctuation personality quizzes tell me I’m an em dash. I have, in my course as a writer, editor, tweeter, and Facebook-er, decided that the em dash is the punctuation world’s equivalent of the little black dress.

To clarify before I continue, there are three dashes in all English usage: the en dash (–), the em dash (—), and the 3-em dash (———). Try to think of them as hemlines.

The en dash appears frequently, but has a specific purpose, like, say, a miniskirt. It’s shorter than our little black dash—the length of the letter n. The job of an en dash is to show a range, be it of numbers, amounts, dates, scores—safely anything else that may otherwise require the word to between values. It is a preemptable piece of punctuation, so if a range is proceeded by a preposition like between or from, use the words to, from, or through in place of the dash. It is also a stand-in for the hyphen to avoid ambiguity when connecting hyphenated terms and open compounds. In other words, let the user beware of the en dash; it is difficult to pull off.

The 3-em dash is long and unusual like an evening gown, and you use it only on very formal occasions; that is, in certain types of bibliographic systems when you reference the same author but a different work. Sometimes, too, you use a 3-em dash in place of omitted words, like the black bars over bodies when the person has omitted clothing.

An em dash is a beautiful, functional piece of punctuation, perfectly balanced for all of your writing needs—like the LBD. It can arrest attention in the middle of a word party, exemplify good taste in relating a list, and is appropriate for even the most solemn of written occasions, even showing one overcome—with—emotion—. Its length is just right. The eye slides across the dash and focuses immediately on the words after it. You can see the space it creates, its slim line coming at you from a paragraph away.

The em dash is the most versatile—and not surprisingly, the most common—of all the dashes. Its foremost use is to set off digressions or descriptions within text a little more than normal. With these functions, a pair of em dashes make an interesting alternative to commas, colons, semicolons, and parentheses when used correctly. But be careful—too many will make your text feel breathless, much like how you’d feel wearing a little black dress in a wrestling match.

It’s true that some textual stylists conclude that the em dash is overused and should be avoided unless there are no other options for punctuation. However, it is more likely that they are tired of seeing such a staple misused and mistaken. Either way, the little black dash is one of those things you should always have hanging on your keyboard, a little piece that can do you and your writing so much good.

In the Workplace with Luke Capizzo

Monday, October 19th, 2009

Name: Luke Capizzo
Title: Communications Specialist
Website: twitter.com/capizzol, www.mcul.org
Location: Lansing, MI
Luke Capizzo

Tell us about your educational/professional background.
I graduated from Michigan State University in ’07 with a dual B.A. in Political Theory and Constitutional Democracy (PTCD, that’s one) and Professional Writing (PW). I really enjoyed studying the leading writers in Western political thought, but I’m employed because of the writing skills, design processes, and use of the serial comma that I learned in Professional Writing. I spent a year at a small PR firm (with varying degrees of success) before taking my current job.

Tell us about your current job.
I’m a communications specialist with the Michigan Credit Union League (MCUL), the state trade association for credit unions. I’m in a department of four people that takes care of media relations, publications, multimedia, web writing (and a little bit of design), social media outreach, and member communications. I handle about half of the media relations load including writing press releases and op-eds, contacting reporters and pitching stories, and general strategizing for media outreach. We get to dabble in the political advocacy side of media communications as well, which I enjoy tremendously.

I also write for four different MCUL publications and am the editor/designer for one of them. We oversee the website content, so I get to do regular updates to the public affairs pages and work with other departments to improve the information architecture, usability, and writing in their areas as well. Our department does video work, generally for web use, so I get to write, shoot, and edit the occasional short video. My boss (the director of public affairs) is a former TV news guy, so I’ve learned a lot about basic video production from working with him. I also tweet occasionally on the company account. (more…)

In the Workplace with Emily Wenstrom

Monday, October 5th, 2009

Name: Emily Wenstrom
Titles: Resident ink slinger, Motion Marketing & Media; Managing editor, Capital Area Women’s LifeStyle Magazine
Websites: www.m3group.biz, www.cawlm.com
Location: Lansing, MI

Emily Wenstrom

Tell us about your educational/professional background.
I graduated from Calvin College with double majors in English and mass media. I worked as a copy editor and later a section editor for the student newspaper there, and held an editorial internship where I wrote for two city magazines before I graduated. I actually got my first taste of marketing through an administrative assistant position – the company put my creativity and writing skills to work by putting me on projects for an internal newsletter, some promotional materials, event planning and Web site writing. I loved that, but the administrative part of my job was unfulfilling and I honestly wasn’t that good at it…so I moved on to full-time freelancing. Now I am Motion Marketing & Media’s (M3) resident ink slinger and managing editor of Capital Area Women’s LifeStyle Magazine (CAWLM).

Tell us about your current job.
As M3′s resident ink slinger, I do a lot of copywriting for a broad variety of materials, from proposals to newsletters to websites to press releases and more. I also pitch a lot of stories and interviews about our clients to newspapers, television, and radio. I’m the primary proofreader for all materials that come out of the M3 office and I also manage social media for various campaigns. I work with the rest of the team on branding, communications plans, and events.

As managing editor of CAWLM, I coordinate the many pieces that must come together to bring the magazine to fruition each month. This includes conceptualizing story ideas, managing freelance writers and photographers, writing articles, editing articles, and working with the rest of our in-house team to keep tabs on ad revenues and layout design. I also oversee our reader outreach, including radio ads, the website, and the Facebook Fan page.

I wear a lot of different hats. It helps me stay creative and on top of my game. I love it. (more…)

In the Workplace, Fall 2009 Edition

Tuesday, September 29th, 2009

I’m excited to announce that beyondwords will be showcasing the talent of more professional writers, editors, and designers in the Fall 2009 edition of our “In the Workplace” series.

Our featured professionals will give us a glimpse into the work they do, from how they create and communicate in their job to how they define professional writing.

The Fall series will kick off on October 5. Until then, get inspired by browsing our past interviews with young professionals.

In the Workplace with Lisa Eldred

Tuesday, April 7th, 2009

Name: Lisa Eldred
Title: Editorial Assistant; Freelance Editor
Website: http://wasabijane.com
Location: Lansing, MI

Lisa Eldred

Tell us about your educational/professional background.
I have a B.A. in English from Grand Valley State University and recently completed an M.A. in Digital Rhetoric and Professional Writing at Michigan State University, with a certificate in Serious Game Design.

Work-wise, I have been at MSU Outreach and Engagement since October 2004, though only recently as a full-time employee. I also do freelance editing for Joe Darden, Professor of Geography at MSU, and helped develop the Beginning Farmers website for Taylor Reid in Community, Agriculture, Recreation, and Resource Studies.

Tell us about your current job.
Outreach and Engagement’s mission is to promote and support outreach work and scholarship across the entire university. My unit works mostly on content development and distribution–so reports, websites, brochures, conference support, ad infinitum. I help maintain three websites, write stories for our annual magazine, and, most frequently, design and edit scholarly reports. Thus far, my freelance work has been of a similar nature.

(more…)

In the Workplace with Kathryn Houghton

Tuesday, March 31st, 2009

Name: Kathryn Houghton
Titles: Web Designer and Technical Writer for Eastern Washington University; Web Editor for Willow Springs
Websites: http://kathrynhoughton.com
Location: Spokane, WA

Kathryn Houghton

Tell us about your educational/professional background.
I graduated with a degree in professional writing from MSU in 2008. While at State I worked as a writing and digital consultant at the Writing Center and as an editorial assistant for Fourth Genre, MSU’s literary magazine of nonfiction. Currently I am a graduate student at Eastern Washington University (EWU) studying fiction writing.

Tell us about your current job.
I hold two different positions right now. I work as a web designer and technical writer for Online Learning at EWU. Online Learning basically encompasses all of the online courses and the resources required to maintain them, and so I spend a lot of time working in Blackboard LMS or making updates to the various websites that fall under the umbrella of my division.

My other position is web editor for Willow Springs, EWU’s literary magazine of poetry, prose, and interviews. I am responsible for updating and maintaining the Willow Springs website, which can mean anything from fixing typos and updating staff lists to creating new graphics and contacting authors for featured content. Since this position is also part of the management team, I also get to work in some other areas such as manuscript screening and copyediting.

(more…)

In the Workplace with Amy Nalette

Sunday, January 18th, 2009

Name: Amy Nalette
Title: Associate Acquisitions Editor
Website: www.pubint.com
Location: Chicago, IL

nalette_pomo

Tell us about your educational/professional background.
I double majored at MSU in Spanish and Professional Writing. I plan to pursue a master’s degree next – hopefully soon!

Tell us about your current job.

Publication’s International, Ltd. (PIL) is a privately owned Children’s Book Publishing company in the suburbs of Illinois. We create two different types of Children’s books: Electronic books (with all sorts of buttons that play sound effects, music, voices, etc.) and Quiet books (your typical storybooks without any sound component). We create books that feature licensed characters.

So for example, we work with Disney to create books featuring the Disney Princesses, Cars, Finding Nemo, High School Musical, Hannah Montana, Mickey Mouse Clubhouse, etc. (the list goes on and on).  Additionally, we work with Sesame Street, Nickelodeon, HIT Entertainment (Thomas the Tank Engine), Marvel, Dreamworks, and more.

My title is Associate Acquisitions Editor, but being an acquisitions editor at PIL is quite different than a typical publishing company. We do not accept outside manuscript submissions from anyone, because we create everything ourselves in-house. We have teams of editors, art directors, production editors, sound designers, animators, etc. that are assigned to each project. Every acquisitions editor in my department is assigned a different licensor that she works with daily. I am the acquisitions editor for Disney! Well, actually, since Disney is our biggest account, we had to split it in half. So I am responsible for all of Disney Quiet Books and another girl is in charge of Disney Electronic Books.

(more…)

Caught on tape: PW @ MSU

Thursday, January 8th, 2009

The Viva PW website recently published video interviews with Dànielle DeVoss, Director of Michigan State University’s Professional Writing (PW) program.

The videos cover:

  • skills developed in core PW classes
  • types of careers available to PW students
  • types of media a PW student will use
  • what distinguishes PW from other writing-based majors
  • how PW alums have found their training useful

Check out the videos to see not only what MSU’s PW program offers students, but also to get some excellent language on what professional writing is and why professional writers are essential.

For example, one of the videos includes a great quote from Marissa Hayes, MSU PW alum, about what professional writers do:

“Professional writers can efficiently communicate both onscreen and in print through writing, design, and style. Professional writers have the ability to thoughtfully support their decisions and methods through clear and concise interpretations and explanations. Our experience with visual and document design, rhetorical principles, web authoring, and a range of writing in different contexts makes us more cultivated professionals.”

Head over to the student-produced Viva PW site for more information about professional writing skills and careers.